Free tool

Which jobs should you hand to AI first?

Most owners hear "use AI" and have no idea where to start, so they try something random and give up. This asks how your week actually goes, then points at the three jobs where AI is most likely to give you time back, with a message you can paste in to get going. Everything happens on this page, and nothing you type into these questions is sent anywhere.

For each job, pick how much time it costs you. Leave a job alone if it is not a problem. There is no wrong answer.

Your business What kind of business do you run? It goes into the messages so they sound like yours. Leave blank if you would rather not say.

Winning customers

Roughly how much time does each of these take you? A guess is fine, and skipping one costs you nothing.

Following up with people who went quiet Someone asked about your work, then you never heard back. Replying to new leads and inquiries A new person contacts you and you are slow to answer. Writing quotes and estimates Building the same document with different numbers. Writing posts, listings, and product descriptions Social posts, product listings, the About page. Writing offers, promotions, and ads Announcing a sale, an offer, or a new service. Writing your email newsletter or updates Emails to past customers and your list.

Looking after customers Answering the same customer questions again and again The same five questions, typed out again and again. Getting new customers started Explaining the same things to every new person. Asking for reviews and replying to them Happy customers who never got asked. Thanking customers and checking in after a job Thank-you notes and check-ins after a job. Handling complaints and refund requests Finding the right words when someone is unhappy. Booking, rescheduling, and reminders All the back and forth to find a time.

Getting paid Sending invoices and chasing late payments Including the awkward reminder emails. Keeping track of money in and out Sorting receipts and expenses. Making sense of your monthly numbers Working out what changed from last month. Emailing suppliers and chasing orders Asking for quotes and chasing late orders.

Running the business Writing up notes and to-do lists after calls and meetings Turning a messy conversation into a clear list. Preparing for calls and meetings Working out what to ask and say before a call. Writing down how you do things How you do things exists only in your head. Writing job posts and interview questions Job posts and interview questions. Researching competitors, prices, and suppliers Comparing options, prices, and suppliers. Updating your website text and common questions Words on your site that have gone out of date. Catching up on a full inbox A pile of email that needs short answers. Planning your week and your to-do list Getting everything out of your head and into an order.

Your list

This updates as you answer. Nothing here leaves your browser.

What to do with it

Pick the first job on your list. Copy its message, open Claude or ChatGPT, and paste it in. It will ask you a few questions before it writes anything. Answer them, then read what it gives you before you use it.

Do one job at a time. When the first one is saving you time, move to the second.

If your list is mostly one person's job

If most of these jobs land on the same person in your office, that seat may be worth building around. That is what a Role Build does: I map every task in the seat, build the ones AI and automation can run, and keep them running every month. It is for small businesses, and it starts with a free 30-minute fit call.

Why this order

Each job is ranked by how many hours it costs you times how much of that work AI can really take over. Repetitive writing ranks high, because AI is quick at it and you can check it in seconds. Anything involving money ranks lower, because you should read every number yourself.

The time saved is an estimate built from your own answers. Treat it as a guide to where to start, not a promise.

Which jobs should you hand to AI first?

Your list

What to do with it

If your list is mostly one person's job

Why this order

Get the next one